Define Your Event's Purpose: Clearly outline the goals and objectives of your conference or event.
Set a Budget: Determine the financial scope of the event and allocate funds for each aspect.
Create a Planning Committee: Assemble a team with diverse skills and responsibilities.
Select a Date and Venue: Choose a suitable date and secure a venue that accommodates your needs.
Develop a Preliminary Guest List: Estimate the number of attendees and create a preliminary guest list.

Event Branding: Design a logo, theme, and event branding materials.
Contracts and Agreements: Finalize contracts with vendors, speakers, and sponsors.
Accommodation and Transportation: Arrange accommodations for out-of-town guests and plan transportation logistics.
Event Registration: Set up an online registration system for attendees.
Marketing and Promotion: Launch a marketing campaign to generate interest and registrations.

Event Website: Create a dedicated event website with essential information.
Content and Agenda: Plan the event schedule, including speakers, sessions, and activities.
Sponsorship and Exhibitors: Secure sponsors and exhibitors and create sponsorship packages.
Food and Beverage: Select a catering provider and plan menus.

Event Materials: Design and order custom name badges, conference badges, signage, and promotional materials.
Technology and AV: Coordinate audiovisual needs, including equipment, tech support, and internet access.
Event Program: Create a detailed event program, including session descriptions and speaker bios.
Logistics and Setup: Plan the logistics for registration, setup, and teardown.

Attendee Communication: Send event details to registered attendees, including location, schedule, and parking information.
Finalize Details: Confirm all arrangements, including transportation, catering, and AV.
On-Site Team Training: Train event staff and volunteers on their roles and responsibilities including conference badge printing.
Emergency Plan: Establish an emergency plan and communication protocol.

Final Check: Conduct a final walkthrough of the venue and confirm all details.
Event Materials: Ensure all badges, signage, and promotional materials are ready.
Attendee List: Prepare a final attendee list and distribute to relevant team members.

Setup: Arrive early to oversee setup and ensure everything is in place.
Registration: Set up registration desks and check-in attendees.
Event Execution: Oversee the event, manage staff, and address any issues that arise.